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If you are anything like me and are a fanatic of all things productivity and organization, you will probably love Notion, which is an all-in-one notetaking app. This productivity app offers seemingly endless features that you can combine and use to organize your life.
I discovered Notion when I was on the hunt for tools to help me stay organized and productive. Notion is where I now store notes on anything and everything.
What is Notion?
Notion is an all-in-one productivity and note-taking app. You can use Notion to keep track of to-do lists, project management, databases, and anything else you can imagine taking notes on.
This is a great tool for staying organized and keeping track of important reminders.
You can use Notion as an individual or use it with a team. Notion provides a way to keep your organization system simple by allowing you to house everything within one app, instead of having multiple productivity apps.
And the beauty of using Notion to organize your life is that you can mold your Notion pages into whatever form works best for you. We all work differently and have different needs when it comes to creating effective systems. Notion honors the fact that different people’s minds function best with different tools.
There are so many different ways that you can design your Notion workspace. You can choose from many pre-made templates, or you can create your own pages using drag-and-drop blocks. These blocks are the content that makes up your page. You can combine these features in any way that works for you:
Notion Blocks
- Text
- Embedded page
- To-do list
- Headings
- Table
- Bulleted list
- Number list
- Quote
- Divider
- Link to an existing page
- Image
- Webpage bookmark
- Embedded video
- Embedded audio
- Code
- File
- AI blocks
- Advanced blocks
- Inline
- Embeds
There are also a number of different layouts or views you can choose from, depending on how you like to visualize your content.
- Table view
- Board (Kanban) view
- Gallery view
- List view
- Calendar view
- Timeline view
- Database – Inline
- Database – Full page
- Linked view of database
Because of its many features, users describe Notion as a combination of various other organizational tools, including “Google Docs, Evernote, Trello, and Todoist” (Keepproductive.com).
People also refer to Notion as being a “second brain.” (Notesbythalia) I completely understand this idea, because Notion truly does feel like a second brain. You can organize your life by creating Notion pages for all of the different things that you might need to keep track of, helping you stay on top of tasks, boost your productivity, and remember important details. I also find that discovering new templates and creating and updating Notion pages is fun and motivates me to get more done. I especially feel like the to-do list function, which creates a box that you can check off when you complete a task, adds a little dopamine hit that helps with motivation.
Another thing that I love about Notion is how visually appealing it is. Anyone who feels motivated by things that are aesthetically pleasing will love this about Notion. You can organize all of your thoughts in a neat way while adding details like images and callouts to create beautiful pages. I find taking notes in this way to be very calming. If your brain is anything like mine, you might feel the same way.
Notion Highlights
- Customizable Templates
- Easy-to-use
- Visually Aesthetic
- Free Account Option
- All-in-one
- New AI Feature
What Can You Use Notion For?
You can use Notion for staying organized in your personal life, in your business, and/or for keeping track of projects and task management. Anything you can think of, you can put in Notion, and the app is easily accessible from your desktop and your phone.
How I Organize My Life In Notion
These are the pages I have set up that help me stay organized. I’m sharing this to provide some inspiration on Notion pages you might want to create to help you get organized in work, school, and/or life. All of these pages came either from templates within the Notion app or templates I found online.
Weekly Planner
A to-do list where I make note of tasks for each day.
I also keep a running list of items I want to complete in my personal life and a separate list of items I want to complete for work. Then, I am able to easily drag and drop these tasks to the day I want to complete them, helping make sure I remember to get them done.
Morning Routine
Habit tracker for my morning routine.
Evening Routine
Habit tracker for my evening routine.
Personal Hub
This is where I house lists and notes for various aspects of my life, such as crochet projects I want to complete, recipe ideas, random things I want to remember, online yoga classes I want to try, content ideas, and more.
Library
For keeping track of books I’m reading and books I want to read.
Income
For keeping track of my income streams.
Personal Development
Lists of my monthly goals and long-term goals.
Groceries
Keeping track of my grocery list. I also keep track of what is stored in my fridge, freezer, and pantry to cut down on food waste.
Birthdays
A list of friends and family members and when their birthdays are.
Shopping list
A list of things I want to buy from a few different stores.
Blog content calendar
This is where I plan out my blog posts
Notion AI
Notion’s new AI feature offers several different options that you can use as tools to support you in your business, as well as your personal life:
You can use Notion AI to
Summarize notes
Analyze meeting notes and find action items and takeaways
Improve your writing
Help you plan out your day
These features can help save you time, giving you back more time to focus on things that are important to you and allowing you to spend more time on activities that bring you joy.
How To Set Up Notion To Organize Your Life
The first step to organizing your life with Notion is to set up an account and pick one of their plans.
Notion Plan Options
Free
Plus
Business
Enterprise
Notion AI
Use this link to sign up for Notion and pick a plan! If you already have a Notion account, you can upgrade it at any time to take advantage of different features.
https://affiliate.notion.so/u46lto0227fl *
Once you create an account, you can start setting up your workspace.
Notion offers many free and paid templates. You can also find free and paid templates available online. Pinterest and YouTube are good methods for finding these templates.
You can also integrate Notion with other apps, including Slack, Asana, Github, Google Drive, Trello, Dropbox, Zoom, and more.
The beauty of Notion is that is it customizable, so you can set it up exactly the way that helps you function best. You can get creative with it and start from scratch if that is something you enjoy. But you don’t have to have any knowledge of coding or anything like that at all. The pre-made templates take care of everything for you, while still allowing you to make any changes and/or additions you like. Personally, I have next to no experience working with software or tech, and I find Notion very easy to use.
There are also a lot of YouTube videos that teach you how to set up your workspace, and different ways to customize Notion. All of these resources make this a very easy-to-use tool. Please don’t be scared if Notion looks intimidating at first. Using Notion to organize your life can be as simple or as complex as you want it to be.
*Notion Affiliate Link
**Notion AI Affiliate Link
I may receive a commission if you make a purchase through this link.
Life by Julia 